Tribes is a company in Netherlands that provides subscription-based, fully equipped, flexible workstations and wanted to arrange this by using a flexible software platform which provides various functionalities in the field of facility and security management.
Mission
Tribes is a company in Netherlands that provides subscription-based, fully equipped, flexible workstations and wanted to arrange this by using a flexible software platform which provides various functionalities in the field of facility and security management. This includes booking meeting rooms and assigning access rights, dispensing coffee, and documenting the number of prints that were made. The system needed to be able to facilitate everything with a single card, handle an international roll-out, and be innovative. Above all, all applications needed to be available in one single interface.
Solution
The solution was found in a cloud-based system called EntranceManager. This platform relies on integration with
Axis Communications network door controllers, Vitoz card readers, and Assa Abloy electronic door fittings. The appropriate authorization rights are transferred to the client by means of a Tribes card, which also tracks the client’s usage and personal preferences.
This way the client receives a clear monthly invoice of their employees’ actual usage. The flexible set-up and cloud availability makes this comprehensive package to support facility and security management.
Result
The implemented system has already proven to be stable and user-friendly. With EntranceManager, Tribes can manage access rights and usage from one single system. All controllers can be fully managed separately from the cloud, which ensures changes can be processed right away. Other systems often need 24 or even 48 hours to reload the system, but EntranceManager makes it possible to grant or deny access immediately. Since clients book meeting rooms online, Tribes also knows which rooms have been used on any given day and can also see which rooms do not need to be cleaned. That saves time on cleaning, and therefore saves money.
Since this system was developed completely in-house, it offers considerable flexibility for numerous other applications. For instance, there are options for visitor registration, monitoring of maps, time registration and camera image integration. IDODI consistently optimizes facility processes, which not only decreases costs but also constantly improves security.
Product Adopted:Controllers,
Software